Total Depot StaffFTE + PL · All rotas0FTE: 0 PL: 0
Planned Working TodayBefore absences0
Actual Working TodayCurrently working0
Total Absent TodaySick: 0 Other: 0 AWOL: 00
↩ Return to Work
Live RTW actions · Click to view staff0Overdue
0Due Today
0Due Tomorrow
Click to view staff →
👥 Heads by Shift (inc agency)
Click a shift to view staff details◉ Drivers by Shift
👥 Agency by Shift
Agency required to meet today’s staffing requirementAgency Working% of Required Heads
▥ Scheduled vs Actual Attendance
Click a category to view staff☑ Daily Staffing Requirements
TodayShows if required heads have been entered
◎ Today's Key Focus
Next messageEnsure Everyone Stays Safe
Safety is everyone's responsibility.
Audit Trail
System-wide record of who did what, when, and what changed.
0Total records
0Today
0Active users in log
—Most recent login
| Date & Time | User | Area | Action | Employee / Item | Details |
|---|
No audit records match the selected filters.
Management Record Guide
Category — Choose what the record is about. Use Manage Categories to add or manage categories if you have permission.
Record / Action / Title — Give the record a clear, short name, e.g. Attendance Review.
Start Date — When the matter or action started.
End Date — When it finished. Leave blank if it is ongoing or does not need a continuous period.
Status — Open means the record has been created and is awaiting action or progression. Active means the matter is currently being managed or progressed. Close the record when the matter is finished.
Next Review Date — When you plan to review or follow up the matter. This is not necessarily the End Date.
Notes / Details — Briefly record what happened, what was discussed or what action was taken.
Outcome / Resolution — Record the result or agreed outcome. Leave blank if still ongoing.
Confidential — Use for information that should only be visible to authorised users.
Example: Attendance Review starting 25/09 → Start Date: 25/09, End Date: blank, Status: Active, Next Review: 09/10.
Audit Record
Details
Before → After
Technical details
SYSTEM HEALTH & DATA INTEGRITY
System Health
Live checks across staffing, rotas, requirements, absences and data quality.
—
100/100
HEALTHY
System looking healthy
Run the health check to review the latest system position.
Last checkedNot yet run
Health Overview
Click a category to view the underlying checks.
Priority Actions
Issues that may need attention.
Enhanced Regression Audit
Read-only structural, wiring, data-safety and backup-path checks. No application data is changed.
Not yet run.
Settings
Global application controls. The selected date source is used across the entire system.
Date source
Live = computer date. Test = selected test date everywhere.
Test date
Only used when Test date is selected.
Operational day starts
The system changes to the new operational date at this time. Default is 06:00.
Holiday approval limits
Set the maximum approved holiday percentage separately for each department. The Home dashboard compares approved Holiday / Lieu against planned staff for that day. Default is 10%.
How it works: a 10% limit means up to 10 approved holidays per 100 planned staff. The limit is calculated from staff planned to work that day, not everyone on the rota.
Seasonal / temporary overrides
Use this when a department is allowed a different percentage during a specific period, such as Christmas, peak, or another agreed period. The active override takes priority over the normal department limit.
💾 Backup & Restore
Workforce Management uses Cloudflare D1 Time Travel for authoritative server-side database recovery. No browser backup files are used.
Recovery system
Checking…Cloudflare D1 Time Travel provides continuous point-in-time recovery.
Recovery policy
12 hoursMinimum application target: recovery information verified within the last 12 hours.
Retention target
7 daysMinimum application target for recovery availability.
Last recovery check
Not checked yet.The latest server-side recovery status retrieved by the Workforce Manager.
Recovery status has not been checked yet.
Recovery history is maintained server-side.
Restore information
Database restoration is performed through Cloudflare D1 Time Travel using a controlled recovery point. The Workforce Manager does not expose database contents, downloadable backup files or direct destructive restore controls in the browser.
Database restoration is performed through Cloudflare D1 Time Travel using a controlled recovery point. The Workforce Manager does not expose database contents, downloadable backup files or direct destructive restore controls in the browser.
💬 Home Page Key Focus Messages
Manage the messages shown on the Home page. Active messages rotate automatically every few seconds. You can edit the title and message, choose an icon and turn messages on or off.
👥 User Management
Create users, disable accounts and control individual permissions. Only the System Owner can manage users.
ADMINISTRATION
System Health
Run a full health and data-integrity check across staffing, rotas, requirements, absences and holidays.
Live system date
Daily Staffing Requirements
MondayPL: 0FTE: 0Total Heads: 0Agency: 00.0%
0
0
0
0
0.0%
Absence Tracker
Management Summary
Current Absences0
Occasions 26W0
Occasions 52W0
Days Lost 26W0
Days Lost 52W0
RTWs Due0
RTWs Overdue0
Employee Absence Search
Select a staff member to open their private absence summary.
Record and review absence occasions independently from the rota.
Current Absences0
Occasions — 26 Weeks0
Occasions — 52 Weeks0
Days Lost0
Management Attention
RTW actions and colleagues currently absent. This is separate from the absence record list below.
Management Attention
People requiring RTW action or currently absent.
| Employee | Department | Status | Absence | Start | End | Days Lost | Action |
|---|
Absence Records
All recorded absence entries. Use this section for history and individual employee records.
| Employee | Rota | Absence Type | Start | End | Days Lost | RTW |
|---|
Staff Management
Manage active colleagues and their rota assignment.
Recent Staff Changes
Department, type, role and driver-class changes made through Staff Management.
No changes recorded.
| Name | ID | Area | Type / Role | Shift / Class | Action |
|---|
Past Staff
Removed colleagues are kept here and can be restored.
| Name | ID | Last Area | Last Type / Role | Removed | Action |
|---|
WORKFORCE PLANNING
Holidays & Lieu
Holiday and Lieu records are created from the Rota and shown here for tracking and reporting.
TODAY0Holiday 0 · Lieu 0
THIS WEEK0Holiday 0 · Lieu 0
NEXT WEEK0Holiday 0 · Lieu 0
ACTIVE OCCASIONS0approved Holiday/Lieu
Holiday & Lieu Records
Read-only view. Add or change Holiday/Lieu from the Rota only.
| Employee | Department | Type | Start | End | Days | Status | Action |
|---|
Holiday Calendar
Approved Holiday/Lieu occasions and rejected holidays from the Rota.
● Holiday● Lieu● Rejected
ATTENDANCE MANAGEMENT
Management Dashboard
Today's absence position and actions requiring attention.
ABSENT TODAY0people currently absent
OCCASIONS · 26W0rolling absence occasions
DAYS LOST · 26W0working days lost
RTW ACTION0due or overdue
Management Attention 0
Priority items first: overdue, due, then currently sick.
| Employee | Department | Status | End | Days Lost |
|---|
Department Snapshot
Current absence and 26-week occasions.
26 vs 52 Weeks
Rolling view of absence pressure.
Employee History
View and manage employee records, absences, holidays and management records.
Employee
Search for an employee to view their complete history.
?
Employee
ActiveAttendance Summary
Absence and holiday totals based on recorded history and scheduled working days.
Absence — Rolling 26 Weeks
0occasions
0days lost
Absence — Rolling 52 Weeks
0occasions
0days lost
Holiday Year
1 Apr – 31 Mar
0holiday days
0lieu days
0total days
Employee Overview
Key management, attendance and upcoming activity for this employee.
Management Records
0
0 open · 0 active
Next Review
—
No upcoming reviews
Upcoming Leave
—
No upcoming holiday or lieu
Employee Status
—
—
Recent Activity
Latest employee history events.
Upcoming
Next scheduled leave and management reviews.
Management Records 0
Structured management, attendance and employee records.
Add Management Record
Create a structured management record for the selected employee.
Confidential records require confidential management-record permission to create and view.
| Date | Category | Record / Action | Status | Next Review | Visibility |
|---|
Absence History 0
Recorded absence occasions, days lost and return-to-work information.
| Start | End | Days Lost | Reason | RTW | RTW Date | Notes |
|---|
Holiday & Lieu 0
Recorded holidays and lieu days for this employee.
| Start | End | Working Days | Type | Status | Notes | Source |
|---|
Audit Trail 0
All retained audit activity relating to this employee.
| Date | Actor | Area | Action | Target | Details |
|---|
No audit activity found for this employee.
Rota History 0
Historical Work Pattern changes and date-specific rota overrides for this employee.
Work Pattern History
Effective Work Pattern changes recorded for this employee.
| Effective From | Working Days | Version |
|---|
Date-Specific Rota Overrides
Individual dates that override the employee's normal Work Pattern.
| Date | Status | Source | Version |
|---|
Employee Timeline
Absence, RTW, Holiday/Lieu and Management Records in chronological order.
Rename Management Category
Enter the new name for this management category.
Deactivate Management Category
Management Categories
Add, rename, deactivate or restore management record categories.
| Category | Status | Actions |
|---|
Management Record
Absence Notes
Close Management Record
Are you sure you want to close this management record?
Cancel Management Record
Are you sure you want to cancel this management record?
Delete Management Record
Are you sure you want to permanently delete this management record?
This action cannot be undone.
Management Record Changed
This management record has been changed since it was loaded. Your changes were not saved.
ATTENDANCE MANAGEMENT
Absence Reports
Live management view of absence, occasions, days lost and RTW activity.
LIVE DATA
Occasions0Selected period
Days Lost0Working days
Current Absences0Off today
RTW Due0Action required
RTW Overdue0Priority action
By Department
| Department | Occasions | Days Lost | Current |
|---|
By Absence Type
| Absence Type | Occasions | Days Lost |
|---|
CURRENT0people absent today
ACTION0RTWs due or overdue
26 WEEK0days lost
52 WEEK0days lost
Absence by Department
Which areas are carrying the most absence occasions?
Absence Mix
What is driving absence?
26 vs 52 Weeks
Short-term versus longer-term picture.
Weekly Absence Trend
Spot changes in absence activity at a glance.
Weekly Absence Trend
| Week Commencing | Occasions | Days Lost |
|---|
Staff Profile
Employee Details
Rota Assignment
For Twilight and Nights, UPP can be selected between PL and FTE.
Select the M&A role. Staff Type remains editable above.
Weekly Work Pattern
Set the colleague's normal working days. Dated changes such as Overtime, Sick or AWOL remain separate.
Changing the rota assignment moves the colleague to the new rota. Their date-specific schedule is retained.
Add New Staff
Import Staff from Excel
Step 1 — Download the Staff Import Template
Complete the template using the dropdown lists where provided. Required columns: Name, Employee ID, Start Date, Rota / Area.
Step 2 — Please save the completed template
Save your completed file as an Excel .xlsx file before uploading it.
Step 3 — Choose your saved file and upload it
Optional columns: Staff Type, Driver Shift, Driver Class, M&A Role. Driver fields are required for Drivers and M&A Role is required for M&A staff.
No file selected.
| Row | Name | Employee ID | Start Date | Rota / Area | Staff Type | Status | Details |
|---|
Move to Past Staff?
Edit schedule
⚠ Holiday Limit Warning
Current approved:
Current %:
If approved:
⚠ Rest Day
Complete Return to Work
Add / Edit Absence
Delete Absence
This action cannot be undone.
Work pattern
Select the days this employee normally works. The change starts from the Effective From date.
Employee Absence Detail
Current0
RTW Due0
Occasions 26W0
Days Lost 26W0
Occasions 52W0
Days Lost 52W0
| Absence | Start | End | Days Lost | RTW Status |
|---|
Completed RTWs
| Employee | Department | Absence | Start | End | Days Lost | RTW Completed | Action |
|---|
RTW Due / Overdue
| Employee | Department | Absence | Start | End | Days Lost | First Shift Back | Status | Action |
|---|